Activepieces Integration
Open-source automation platform as a GDPR-compliant alternative to Zapier and Make.
Activepieces is the leading open-source alternative to Zapier and Make. We install, configure, and extend the platform on your infrastructure — so you can build workflows yourself without sending data to US clouds.
Are you paying hundreds of euros a month for Zapier or Make, and sending your business data through US servers along the way? Activepieces offers the same functionality as an open-source solution that runs on your own servers. As Activepieces specialists, we handle the complete setup: from self-hosting through complex workflow configuration to custom connector development for your proprietary software. After setup, your team can create automations through the visual builder — no coding required.
Benefits
- 70–90% cost savings compared to Zapier or Make
- Full GDPR compliance through self-hosting in Germany
- 280+ ready-made connectors for common business tools
- No vendor lock-in — your data and workflows belong to you
- Visual workflow builder usable without programming skills
- Custom connectors for your proprietary software in 2–5 days
- Unlimited workflows and executions — no per-task pricing
- Complete setup including SSL, backups, and monitoring in 3–5 business days
What We Offer
- 01
Self-Hosted & Full Data Control
Installation on your server or a German data center. Your data never leaves your infrastructure. Includes SSL configuration, automated backups, and user management.
- 02
280+ Native Connectors
Pre-built integrations for Google Workspace, Microsoft 365, Slack, HubSpot, DATEV, Shopify, Stripe, and hundreds more — ready to use immediately after installation.
- 03
Custom Pieces for Your Software
For proprietary software without a native connector, we develop custom Activepieces pieces. Standard connectors are ready in 2–5 days, complex integrations in 1–2 weeks.
- 04
Visual Workflow Builder
Drag-and-drop interface that non-technical team members can use to create automations. For advanced logic, a code editor with JavaScript/TypeScript support is available.
- 05
Webhook & Cron Triggers
Workflows start on demand, at scheduled times, or through external events via webhooks — flexibly combined for any use case.
- 06
Error Handling & Retry Logic
Automatic retry attempts for failed steps, configurable error handling, and notifications via email or Slack when problems occur.
- 07
Version & Team Management
Workflow versioning, team permissions, and audit logs — so you can track who changed which automation and when.
- 08
Managed Service Option
Prefer not to manage servers and updates? We offer a managed service: hosting, monitoring, updates, and backups — all handled by us, starting at EUR 99/month.
Why Clients Trust Us
- GDPR-compliant
- Open Source
- Custom Development
- EU AI Act Ready
Use Cases
CRM-ERP Sync for a Sales Team
A 20-person sales team manages customer data in HubSpot while accounting uses DATEV. Activepieces syncs contacts, quotes, and invoices in real time — saving 4 hours of manual data entry per day.
Lead Nurturing Pipeline for B2B Services
New leads from web forms are automatically created in the CRM, receive personalized email sequences, and trigger Slack notifications for the sales team. Lead response time: from 24 hours to 5 minutes.
E-Commerce Order Processing
Shopify orders are automatically captured in the inventory system, shipping labels generated, and customers notified about delivery status via email and SMS — without manual intervention.
HR Onboarding Automation
New employee added in Personio triggers automatic email account creation, Slack invitation, hardware ordering, and welcome email. Onboarding effort per person: from 3 hours to 10 minutes.
Cross-System Reporting for Leadership
Data from web shop, Google Analytics, CRM, and accounting is automatically consolidated daily and sent as a dashboard report to the leadership team via email.
Our Approach
- 01STEP 01
Tool market Assessment
We map all systems in use, identify data silos and manual handoffs, and evaluate which integrations will deliver the biggest time savings.
- 02STEP 02
Setup & Installation
Deploy Activepieces on your server or a German hosting provider. Includes SSL, backups, user management, and initial system connections — ready in 3–5 business days.
- 03STEP 03
Workflow Configuration & Custom Pieces
Build prioritized automations, develop any needed custom pieces, and thoroughly test everything with your real data.
- 04STEP 04
Team Training
Your team learns to use the visual builder in a half-day training session, enabling them to create and modify simple workflows independently.
- 05STEP 05
Handover & Ongoing Support
Documentation of all configured workflows, handover to your team, and optional managed service for ongoing operation and updates.
Frequently Asked Questions
How does Activepieces compare to Zapier cost-wise?
Activepieces is open source and free. You only pay for hosting (from about EUR 20/month) and our setup. Zapier starts at USD 89/month with far less data control. With 50+ workflows, you typically save EUR 800–2,000 per year.
Can we run Activepieces without an IT team?
Yes. The visual builder is designed for non-technical users. For hosting, we offer a managed service — you don't need to handle any server administration.
What if a connector for our software doesn't exist?
We build custom pieces in 2–5 business days. Any system with an API, database connection, or file interface can be integrated.
Is Activepieces secure enough for business data?
Yes. With self-hosting, only you have access to your data. The platform supports encrypted connections, role-based access control, and audit logs.
What happens if the open-source project is discontinued?
Since Activepieces runs on your infrastructure and the source code is open, you retain full access. We can independently maintain and support the platform if needed.
How complex can workflows get?
There is no limit. You can build workflows with dozens of steps, conditional logic, loops, variables, and parallel paths — from simple notifications to complex business processes.
Can we migrate existing Zapier workflows?
Yes. We analyze your existing Zapier/Make workflows and rebuild them in Activepieces. Migration of a typical workflow takes 1–2 hours.
Do you offer ongoing support?
Yes. Our Support & Maintenance package covers monitoring, updates, backup verification, and troubleshooting — starting at EUR 99/month for the managed service.
Still have questions?
Reach out directly — we are happy to answer your questions personally.
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