How does Activepieces compare to Zapier cost-wise?

Activepieces is open source and free. You only pay for hosting (from about EUR 20/month) and our setup. Zapier starts at USD 89/month with far less data control. With 50+ workflows, you typically save EUR 800–2,000 per year.

Can we run Activepieces without an IT team?

Yes. The visual builder is designed for non-technical users. For hosting, we offer a managed service — you don't need to handle any server administration.

What if a connector for our software doesn't exist?

We build custom pieces in 2–5 business days. Any system with an API, database connection, or file interface can be integrated.

Is Activepieces secure enough for business data?

Yes. With self-hosting, only you have access to your data. The platform supports encrypted connections, role-based access control, and audit logs.

What happens if the open-source project is discontinued?

Since Activepieces runs on your infrastructure and the source code is open, you retain full access. We can independently maintain and support the platform if needed.

How complex can workflows get?

There is no limit. You can build workflows with dozens of steps, conditional logic, loops, variables, and parallel paths — from simple notifications to complex business processes.

Can we migrate existing Zapier workflows?

Yes. We analyze your existing Zapier/Make workflows and rebuild them in Activepieces. Migration of a typical workflow takes 1–2 hours.

Do you offer ongoing support?

Yes. Our Support & Maintenance package covers monitoring, updates, backup verification, and troubleshooting — starting at EUR 99/month for the managed service.

~/dienstleistungen/activepieces-integration

Activepieces Integration

Open-source automation platform as a GDPR-compliant alternative to Zapier and Make.

70 –90% cost savings compared to Zapier or Make

Full GDPR compliance through self-hosting in Germany

280 + ready-made connectors for common business tools

No vendor lock-in — your data and workflows belong to you

Activepieces is the leading open-source alternative to Zapier and Make. We install, configure, and extend the platform on your infrastructure — so you can build workflows yourself without sending data to US clouds.

Many companies pay hundreds of euros monthly for Zapier or Make — and send their business data through US servers in the process. Activepieces offers the same functionality as an open-source solution that runs on your own servers. As Activepieces specialists, we handle the complete setup: from self-hosting through complex workflow configuration to custom connector development for your proprietary software. After setup, your team can create automations through the visual builder — no coding required.

Benefits

70–90% cost savings compared to Zapier or Make

Full GDPR compliance through self-hosting in Germany

280+ ready-made connectors for common business tools

No vendor lock-in — your data and workflows belong to you

Visual workflow builder usable without programming skills

Custom connectors for your proprietary software in 2–5 days

Unlimited workflows and executions — no per-task pricing

Complete setup including SSL, backups, and monitoring in 3–5 business days

What We Offer

Scope of services in detail

Self-Hosted & Full Data Control

Installation on your server or a German data center. Your data never leaves your infrastructure. Includes SSL configuration, automated backups, and user management.

280+ Native Connectors

Pre-built integrations for Google Workspace, Microsoft 365, Slack, HubSpot, DATEV, Shopify, Stripe, and hundreds more — ready to use immediately after installation.

Custom Pieces for Your Software

For proprietary software without a native connector, we develop custom Activepieces pieces. Standard connectors are ready in 2–5 days, complex integrations in 1–2 weeks.

Visual Workflow Builder

Drag-and-drop interface that non-technical team members can use to create automations. For advanced logic, a code editor with JavaScript/TypeScript support is available.

Webhook & Cron Triggers

Workflows start on demand, at scheduled times, or through external events via webhooks — flexibly combined for any use case.

Error Handling & Retry Logic

Automatic retry attempts for failed steps, configurable error handling, and notifications via email or Slack when problems occur.

Version & Team Management

Workflow versioning, team permissions, and audit logs — so you can track who changed which automation and when.

Managed Service Option

Prefer not to manage servers and updates? We offer a managed service: hosting, monitoring, updates, and backups — all handled by us, starting at EUR 99/month.

Why Clients Trust Us

GDPR-compliant

Open Source

Custom Development

EU AI Act Ready

Use Cases

Proven across industries

CRM-ERP Sync for a Sales Team

A 20-person sales team manages customer data in HubSpot while accounting uses DATEV. Activepieces syncs contacts, quotes, and invoices in real time — saving 4 hours of manual data entry per day.

Lead Nurturing Pipeline for B2B Services

New leads from web forms are automatically created in the CRM, receive personalized email sequences, and trigger Slack notifications for the sales team. Lead response time: from 24 hours to 5 minutes.

E-Commerce Order Processing

Shopify orders are automatically captured in the inventory system, shipping labels generated, and customers notified about delivery status via email and SMS — without manual intervention.

HR Onboarding Automation

New employee added in Personio triggers automatic email account creation, Slack invitation, hardware ordering, and welcome email. Onboarding effort per person: from 3 hours to 10 minutes.

Cross-System Reporting for Leadership

Data from web shop, Google Analytics, CRM, and accounting is automatically consolidated daily and sent as a dashboard report to the leadership team via email.

Our Approach

Transparent, predictable, and results-driven

STEP 01

Tool market Assessment

We map all systems in use, identify data silos and manual handoffs, and evaluate which integrations will deliver the biggest time savings.

STEP 02

Setup & Installation

Deploy Activepieces on your server or a German hosting provider. Includes SSL, backups, user management, and initial system connections — ready in 3–5 business days.

STEP 03

Workflow Configuration & Custom Pieces

Build prioritized automations, develop any needed custom pieces, and thoroughly test everything with your real data.

STEP 04

Team Training

Your team learns to use the visual builder in a half-day training session, enabling them to create and modify simple workflows independently.

STEP 05

Handover & Ongoing Support

Documentation of all configured workflows, handover to your team, and optional managed service for ongoing operation and updates.

STEP 01

Tool market Assessment

We map all systems in use, identify data silos and manual handoffs, and evaluate which integrations will deliver the biggest time savings.

STEP 02

Setup & Installation

Deploy Activepieces on your server or a German hosting provider. Includes SSL, backups, user management, and initial system connections — ready in 3–5 business days.

STEP 03

Workflow Configuration & Custom Pieces

Build prioritized automations, develop any needed custom pieces, and thoroughly test everything with your real data.

STEP 04

Team Training

Your team learns to use the visual builder in a half-day training session, enabling them to create and modify simple workflows independently.

STEP 05

Handover & Ongoing Support

Documentation of all configured workflows, handover to your team, and optional managed service for ongoing operation and updates.

Frequently Asked Questions

Still have questions?

Reach out directly — we are happy to answer your questions personally.

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Ready for the Next Level of Process Automation?

Discover how Activepieces can replace your expensive SaaS automation tools while keeping all data on your own infrastructure.